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Submitting Hours in WIN
* Once your paperwork has been filled out and is on file, and you have been hired, you may start working in your department.[edit]
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* It may take up to a week for your timecard to appear in WIN. In the meantime, you should manually keep track of your hours until your timecard becomes available.[edit]
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* When your timecard is available, log on to WIN like you would normally and go to your Personal tab.[edit]
- In Personal, click on Timecard. Your Timecard will open and the first thing you will notice is that it is started for the current month. Only the current month will be available to you. You cannot go back to edit previous months.
- You may start entering your hours by going to the pull down menu under the heading Date. Choose the date you are entering information for. It is important that the correct date is entered so that your supervisor can verify that you indeed worked the hours you submit.
- Tab over and enter your starting hours. Then tab over and enter your ending hours. Be sure to specify AM or PM.
- When filling in your time, you do not have to round to the nearest ΒΌ hour. If you came in at 2:47 and left at 4:44, you can enter those times in to WIN as is, WIN will add all of your times together and calculate times accordingly (see Total Time Worked at the bottom of the screen).
- You may enter more than one set of hours for the same day, just click Update at the bottom of the screen so that you can add another line. For example, if you work a shift in the morning of September 15th and then work another shift later in the day on the same day, you can enter both sets of hours, just create another line for September 15th.
- You may not enter hours for a day that has not occurred yet. You cannot enter hours for September 16th while it is still September 15th. However, if you forget to enter your hours on the 16th, you can still enter your hours for the 16th at any point for the rest of the month, just as long as you enter them before midnight on the last day of the month.
- The Comments section is to let your supervisor know any information they may need to know about these hours. For example, if you work another job on campus, you would want to designate which hours are which that you have logged. Or, if you covered a shift for someone who was sick, you would put covered shift for student, and give the name of the student you covered.
- Do not click the Submit button until you are ready to submit your hours for approval for the month. If you do this accidentally, do not panic. Email your supervisor and let them know of the mistake and they can correct it on their end for you.
- When you are done entering your hours for a day, click the save button. Then once you have confirmation that your hours are saved, you may exit.
- Before midnight at the end of the month, you will need to Submit your hours for the month. Your student supervisor will approve your hours the next day and you will receive a paycheck in approximately one week from when the supervisor approves your hours.
- If you have any questions about this process, please talk to your supervisor. If you are having problems with WIN, you will need to call the HELP desk, xHELP (x4357).